GDPR Compliance

Last updated: September 2024

Our Commitment to GDPR

verdant-hawk is committed to complying with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. This page explains how we ensure compliance and protect your rights as a data subject.

Data Controller

verdant-hawk acts as the data controller for personal information collected through our website and services. We determine the purposes and means of processing personal data and are responsible for ensuring compliance with data protection laws.

Your Rights Under GDPR

As a data subject, you have the following rights:

Right to Access

You have the right to request a copy of the personal information we hold about you. We will respond to your request within one month.

Right to Rectification

You have the right to request that we correct any inaccurate personal information or complete any incomplete information we hold about you.

Right to Erasure

You have the right to request that we delete your personal information in certain circumstances, such as when the data is no longer necessary for the purpose it was collected.

Right to Restrict Processing

You have the right to request that we restrict the processing of your personal information in certain circumstances, such as when you contest the accuracy of the data.

Right to Data Portability

You have the right to receive your personal information in a structured, commonly used, machine-readable format and to transmit that data to another controller.

Right to Object

You have the right to object to the processing of your personal information based on legitimate interests or for direct marketing purposes.

Rights Related to Automated Decision Making

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

Lawful Bases for Processing

We only process personal data when we have a lawful basis to do so. The lawful bases we rely on include:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
• Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legal obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.
• Legitimate interests: Where processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.

Data Protection Measures

We implement appropriate technical and organisational measures to ensure the security of personal data, including:

• Encryption of data in transit and at rest
• Access controls and authentication
• Regular security assessments
• Staff training on data protection
• Incident response procedures

Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority within 72 hours. Where the breach is likely to result in a high risk to your rights and freedoms, we will also notify you directly.

International Transfers

Where we transfer personal data outside the UK or EEA, we ensure appropriate safeguards are in place to protect your data, such as standard contractual clauses or adequacy decisions.

Exercising Your Rights

To exercise any of your rights under GDPR, please contact us using the details below. We will respond to your request within one month. In complex cases, we may extend this period by up to two months, in which case we will inform you of the extension and the reasons for it.

Supervisory Authority

You have the right to lodge a complaint with a supervisory authority. In the UK, this is the Information Commissioner's Office (ICO).

Contact Us

For any questions regarding GDPR compliance or to exercise your data protection rights, please contact us at:

verdant-hawk
47 Whitmore Lane
Bristol BS1 5QR
United Kingdom

Email: [email protected]